CONSTITUTION
OF THE
OF THE
AMERICAN SOCIETY OF HEATING, REFRIGERATING AND
AIR-CONDITIONING ENGINEERS, INC.
Approved by the
Society:
ARTICLE I - NAME
The name of the
organization is the Central Oklahoma Chapter (herein "Chapter") of
the American Society of Heating, Refrigerating and Air-Conditioning Engineers,
Inc. (herein "Society").
ARTICLE II - PRINCIPAL OFFICE
The principal office
of the Chapter is located in
ARTICLE III - OBJECTS
The objects of the
Chapter are exclusively scientific and educational and include, but are not
limited to: (a) the advancement of the sciences of heating, refrigerating and
air- conditioning engineering and related sciences; (b) the continuing
education of the members and other interested persons in said sciences, through
lectures, demonstrations, and publications; (c) the rendering of career
guidance and financial assistance to students of the sciences; and (d) the
encouragement of scientific research.
ARTICLE IV - POWERS
The Chapter shall
have the power to perform all lawful acts which may be deemed necessary for the
proper and successful prosecution of the objects and purposes for which it is
organized and operated, consistent with the Certificate of Consolidation,
Bylaws, and Rules of the Board of Directors of the Society, and applicable tax
regulations for non-profit organizations or corresponding provisions of tax
laws.
5.1 The Chapter is not operated for the pecuniary
profit of its members. No part of the
net income of the Chapter shall be payable to or shall otherwise be available
for the personal benefit of any proprietor, employee or shareholder. No salary emolument or compensation shall be
paid to any member, and no part of the activities of the Chapter shall consist
of the performance of particular services for individual members.
5.2 The Chapter shall not have the authority to
act for or in the name of the Society and notice to such effect shall be
imprinted on the Chapter stationery; the Chapter shall not use the name of the
Society except as a part of its own name; the Chapter shall not use the emblem
of the Society without the written approval of the Board of Directors of the
Society; and the Chapter shall not incur any financial liability or contractual
obligation in the name of the Society.
5.3 The Chapter shall not issue publications for
distribution to persons other than members without prior approval of the Board
of Directors of the Society. Certain publications
for members such as a chapter newsletter or chapter membership roster/product
directory may be distributed to persons other than members provided it clearly
complies with paragraph 5.2.
5.4 The Chapter shall not contribute to,
affiliate with, or hold membership in any society, association, council, or
other organization without prior approval of the Board of Directors of the
Society.
5.5 The Chapter shall not recommend, endorse or
approve any product, service, publication, person or entity for the promotion
of private interests.
ARTICLE VI - DISSOLUTION
6.1 The chapter may be dissolved:
a. with the consent of not less than sixty
(60) percent of the members in good standing of the chapter with voting rights
expressed, either in person or by proxy,
at a special meeting called for that purpose, or
b. by a two-thirds vote of the ASHRAE Board
of Directors after written preferment of charges, sixty (60) days written
notice of hearing sent by registered mail to the President of the Chapter, and
an adequate opportunity for the chapter representative to be heard before the
Board of Directors or a committee of three (3) or more members designated by
the Board of Directors.
6.2 In the event of dissolution, all debts and
liabilities legally incurred on behalf of the chapter shall be fully
discharged. The remaining funds shall be
disposed of in accordance with paragraph 6.3 thereof.
6.3 Upon the dissolution of the Chapter, any
assets remaining thereafter shall be conveyed to the Society.
6.4 In the event that the Society is not then in
existence or is not then exempt under applicable tax regulations for non-profit
organizations or corresponding provisions of tax laws, the assets shall be
conveyed to such organization then existent, dedicated to the perpetuation of
objectives similar to those of the Society and exempt.
ARTICLE VII - AMENDMENTS
7.1 All articles of this Constitution shall be
subject to alteration or repeal, consistent with the Certificate of
Consolidation, Bylaws, Rules of the Board of Directors of the Society, and
applicable tax regulations for non-profit organizations or corresponding
provisions of tax laws.
7.2 Amendments to this Constitution, set forth in
written directives of the Secretary of the Society, shall be adopted by a
majority of the Board of Governors.
Written copies of said amendments shall be sent by the chapter secretary
to all members, or an officer of the Chapter shall read said amendments at the
next succeeding meeting.
7.3 Amendments to this Constitution may also be
initiated by a written resolution of a majority of the Board of Governors or of
not less than five (5) members in good standing with voting privileges,
presented at any meeting of the Chapter.
If approved by a majority of the members present, the Secretary shall
mail copies of the proposed amendments to all members not less than seven (7)
days before the next succeeding meeting.
If approved by a two-thirds (2/3) vote at such meeting, the Secretary
shall forward such amendments to the Secretary of the Society for approval by
the Members Council of the Society and review by the Regional Chair. Amendments shall become effective only upon
receipt of written notice of approval by the Members Council of the Society.
ARTICLE VIII - ADOPTION
This Constitution
shall be completed and adopted by a majority of the Board of Governors. Written copies of the Constitution shall be
sent by the Secretary to all members and shall be sent, as amended, to such
persons as shall, from time to time, become members of the Chapter.
Adopted by the
______________________ ______________________________
Date
Chapter President
RD/06-08-03
BYLAWS
OF THE
OF THE
AMERICAN SOCIETY OF HEATING, REFRIGERATING AND
AIR-CONDITIONING ENGINEERS, INC.
Approved by the
Society:
ARTICLE I - GOVERNMENT
1.1 Governing Instruments. The Central
Oklahoma Chapter (herein "Chapter") of the American Society of
Heating, Refrigerating and Air-Conditioning Engineers, Inc. (herein
"Society") shall be governed by its Constitution and these Bylaws, to
the extent not inconsistent with the Certificate of Consolidation, Bylaws, and
Rules of the Board of Directors of the Society.
1.2 Interpretation. The Board of Governors
shall resolve all questions of interpretation of the Constitution and these
Bylaws.
1.3 Rules of Order. Except as otherwise
provided in the Constitution or these Bylaws, the conduct of meetings of the
members shall be governed by the rules of procedure set forth in Robert's Rules of Order Newly Revised.
ARTICLE II - MEMBERSHIP
2.1 Qualification. The membership of the
Chapter shall consist of all members of the Society in good standing and
residing in the geographic area of the Chapter, as prescribed by the Board of
Directors of the Society, who have properly joined the chapter.
2.2 Non-Residents. Notwithstanding the
foregoing, a member of the Society residing in the geographic area of a Chapter
may elect to be a member of another Chapter. A member may elect to belong to
more than one Chapter.
2.3 Grade. Each member shall hold the same
grade of membership in the Chapter as in the Society.
2.4 Rights and Privileges. All Chapter
members shall be entitled to the same rights and privileges, except that anyone
who has not paid Chapter fees, dues, assessments or other charges within sixty
(60) days of their due date shall not be entitled to voting privileges or the
right to election or appointment as an officer, governor, or committee chair of
the Chapter. All rights and privileges of a member are vested solely in the
member and may not be delegated or transferred, except as provided in Article
III, paragraph 3.7 hereof.
2.5 Suspension. In the event that a member does
not pay all the Chapter fees, dues, assessments or other charges within six (6)
months of their due date, all rights and privileges of membership in the
Chapter shall be suspended. Such membership rights and privileges shall be
restored to the member upon full payment thereof. Delinquency in payment of
Chapter dues or other Chapter charges will not affect a member's standing in
the Society.
2.6 Termination. Membership in the Chapter
shall terminate upon the death of any member, the removal of a member's
principal place of residence to the geographic area of another Chapter except
as provided in Article II, paragraph 2.2 hereof, or the receipt of written
notice by the member of termination of membership. In the event of such
termination, neither the former member, nor his/her personal representatives,
heirs or devises shall have any right, title or interest in the Chapter or its
assets.
2.7 Expulsion. A member may be expelled
from the Society and the Chapter only upon action taken by the Board of Directors
of the Society. Such action may be initiated by the Board of Governors of the
Chapter by the filing of written charges and supporting evidence with the
Secretary of the Society.
ARTICLE III - MEETINGS OF MEMBERS
3.l Regular Meetings. Meetings of the Chapter
shall be held on at least at least nine times a year at such time and place as
is prescribed by the Board of Governors.
3.2 Annual Meeting. The annual meeting of
the chapter for the installation of officers and the Board of Governors and the
announcement of committee appointments shall be held in the month of May at
such time and place as is prescribed by the Board of Governors.
3.3 Special Meetings. Special meetings of
the Chapter may be called by the President at the President's discretion, or at
the request of the Board of Governors or 15 percent of the members with voting
rights.
3.4 Notice of Meetings. Timely written
notice of all meetings shall be sent by the Secretary to all members setting
forth the place, date and hour of the meeting and, in the case of a special
meeting, the purpose thereof.
3.5 Quorum. A quorum for the transaction of
business at a meeting of the Chapter shall consist of 15 percent of the members
having voting rights, except that no business may be transacted unless a majority
of the Board of Governors is also in attendance.
3.6 Majority Vote. A majority of the number
of votes cast in person or by proxy shall be necessary for the adoption of any
matter, except as otherwise provided in the Constitution or these Bylaws.
3.7 Proxies. A member may vote on any
matter by a written proxy executed and dated by the member. No proxy shall be
valid after ninety (90) days from the date of its execution, unless otherwise
provided in the proxy.
ARTICLE IV - DUES AND FINANCE
4.1 Society Dues. The annual dues for
membership in the Society, as prescribed from time to time by the Society,
shall be paid to the Society.
4.2 Chapter Dues. The Board of Governors,
in its discretion and subject to the approval by a vote of members, may levy such
dues, fees, charges or other assessments as are reasonable and necessary to
meet the current operating expenses of the Chapter. The due date of such
payments shall be as prescribed by the Board of Governors.
4.3 Fiscal Year. The fiscal year of the
Chapter shall end on June 30 of each year.
ARTICLE V - BOARD OF GOVERNORS
5.1 Duties. The property and affairs of the
Chapter shall be managed by the Board of Governors. The Board of Governors may
execute all business of the Chapter that does not require action by the full
membership of the Chapter. The presiding officer shall report briefly on these
actions at the next Chapter meeting.
5.2 Composition. The Board of Governors of
the Chapter shall consist of the officers, the most recent available past
president, and a minimum of two members elected pursuant to Article VII hereof.
5.3 Meetings. The time and place of regular
meetings of the Board of Governors shall be at the discretion of the Board. A
special meeting of the Board of Governors may be called by the President, at
the President's discretion, or at the written request of two (2) members of the
Board.
5.4 Quorum and Majority Vote. A quorum for
the transaction of business shall consist of a majority of the Board present in
person, and the majority vote of the members present in person or by proxy
shall be necessary for the adoption of any matter, except as otherwise provided
in the Constitution or these Bylaws. The form of proxies shall be governed by
Article III, paragraph 3.7 hereof.
5.5 Notice of Meetings. Timely written
notice of all meetings shall be sent by the Secretary to all members setting
forth the place, date and hour of the meeting and, in the case of a special
meeting, the purpose thereof.
5.6 Appointments to Auditing Committee. The
Board of Governors-elect shall appoint members to the Auditing Committee,
pursuant to paragraph 8.3.9 hereof, at a meeting of the Board of
Governors-elect held prior to the annual meeting of the Chapter. Appointments
shall be announced at such annual meeting.
ARTICLE VI - OFFICERS
6.1 Titles. The officers of the Chapter
shall be a President, a President-Elect, a Secretary, and a Treasurer.
6.2 Multiple Offices. With the exception of
the office of President, any number of offices may be held by the same member.
6.3 The President. The President shall be
the chief executive officer of the Chapter and shall provide general direction
of the affairs of the Chapter and provide general supervision over its several
officers, subject to the control of the Board of Governors. The President
shall, from time to time, report to the members and to the Board all matters
within the President's knowledge which the interest of the Chapter may require
to be brought to the Chapter's notice; shall preside at all meetings of the
members and at all meetings of the Board; shall sign and execute in the name of
the Chapter all contracts, or other instruments authorized by the Board, except
in cases where the signing and execution thereof shall be expressly delegated
or permitted by the Board or by these Bylaws to some other officer or agent of
the Chapter.
6.4 The President-Elect. The
President-Elect shall automatically succeed to the office of the President at
the conclusion of the President's term of office. In the absence of the
President, the President-Elect shall exercise the powers and perform the duties
of the President. In addition, the President-Elect shall make the committee
chair appointments sufficiently far in advance of the Chapters Regional
Conference (CRC), or in the case of the Region at Large (RAL) the Annual
Regional Conference (ARC), as to permit attendance by the appointees at CRC/ARC workshops in the period prior to appointees' active
participation as chairs of the Chapter Committees. Chair designees of such
committees as Student Activities; Membership Promotion; Research Promotion;
Chapter Technology Transfer and Historical should be especially encouraged to
attend CRC/ARC meetings. Prior to the annual meeting, the President-Elect shall
complete the appointments by naming at least two (2) committee members to each
of the standing committees of the Chapter.
6.5 The Secretary. The Secretary shall send
notices of meetings to the members and to the Board of Governors as prescribed
in these Bylaws, and to Committee Chairs as requested by the President. The
Secretary shall keep the minutes of the meetings of the Chapter and of the
Board of Governors and shall promptly file a copy of the minutes of each
meeting of the Chapter with the Regional Chair and Regional Vice Chair (RVC)
for Chapter Technology Transfer, or in the case of the (RAL) the Sub Regional
Chair (SRC) for the Chapter, and shall send advance notices and minutes of
meetings of the Board of Governors to the Regional Chair. In addition, the
Secretary shall send the Chapter newsletter to the Editor of the official
publication of the Society. The Secretary shall maintain a membership roster, a
roll of membership attendance, and such books, papers, and records as the Chapter
or Board of Governors may direct, which shall be open to the inspection of any
member of the Board of Governors. The Secretary shall promptly notify members
of their nomination, election, or appointment to office.
6.6 The Treasurer. The Treasurer shall
receive all funds, including dues, fees, charges and other assessments, and
shall deposit such funds in the name of the Chapter in banks or other
depositories. The Treasurer shall disburse funds only as authorized by the
Chapter's Board of Governors and shall keep appropriate records of receipts and
expenses and shall exhibit such records at all reasonable times to any member
of the Board of Governors. The Treasurer shall make a full financial report at
the annual meeting of the Chapter, a copy of which shall be forwarded to the
Regional Chair. In addition, in the absence of contrary written instructions
from the Society, the Treasurer shall complete, execute and file any statements
or returns incidental to federal or local taxation.
6.7 Additional Duties. All officers shall
perform all duties incident to their respective offices and such other duties
as are prescribed by these Bylaws or as are assigned by the Board of Governors.
ARTICLE VII - NOMINATIONS, ELECTIONS, VACANCIES, AND REMOVAL
7.1 Eligibility for Re-election. Officers
and Board members are elected for one-year terms, but may be re-elected to
consecutive terms. The president may be re-elected to the same office for one
additional consecutive term. If the president is re-elected for an additional
consecutive term, the president-elect will also need to be re-elected in
accordance with the election procedure set forth in Section VII.
7.2 Duties of Nominating Committee. The
Nominating Committee shall select from the members eligible to hold office one
candidate for each office except President, and for each member to be elected
to the Board of Governors and shall obtain from each candidate a written
statement that the candidate is a member in good standing in the Society and
consents to stand for election. Not less than thirty (30) days before the
February meeting the Nominating Committee shall present to the Secretary the
names of the candidates selected, together with their statements.
7.3 Duties of Secretary. Upon receipt of
these names from the Nominating Committee, the Secretary shall prepare a list
of the candidates and shall forward such list to all members with voting rights
at least ten (10) days prior to such meeting.
7.4 Nomination by Members. Additional
nominations of members in good standing who consent orally or in writing to be
candidates may be made from the floor at such meeting. If at this meeting more
than one such nomination from the floor is made for any one office or
membership on the Board of Governors, a vote shall be taken to select the name
of the opposition candidate to be placed on the ballot.
7.5 Voting and Election. Not less than ten
(10) days prior to the next meeting, the Secretary shall send a mail ballot, in
the case of elections by mail, or a proxy statement, in the case of elections
at meetings, to all members with voting rights. In the case of elections at
meetings, the President shall appoint three (3) tellers to assist in conducting
the election. The Board of Governors or the tellers, if any, shall promptly
tally all votes. The candidate receiving a majority of the votes cast for each
respective office shall be declared elected. If there is a tie vote, there
shall be a run-off election.
7.6 Installation. Officers and members of
the Board of Governors shall be installed at the annual meeting of the chapter
and shall assume their duties at the start of the next Society year.
7.7 Vacancies. Whenever there shall be a
vacancy in any office except President-Elect or a member of the Board of
Governors by resignation or otherwise, the Board of Governors shall have the
power to fill such office until the next annual election and installation, and
such officer shall have the duties, rights, and privileges of the predecessor.
If the President dies, resigns, or is removed from office, the President-Elect
shall immediately become President and shall serve for the remainder of the
term of the immediate predecessor. If the time served by the President-Elect as
President is less than six months, he/she shall continue to serve as President
for the next Society year; therefore the office of President-Elect shall remain
vacant until the next annual chapter election. If the President-Elect dies,
resigns, is removed from office, or becomes President for more than six months
in accordance with the foregoing provisions, a special election shall be held
to fill the vacancy.
7.8 Removal. Any officer or member of the
Board of Governors may be removed by at least a 2/3 vote of voting members
present at a regular meeting, whenever in the judgment of the members, the best
interests of the Chapter will be served thereby. The notice of this Chapter
meeting shall contain the statement that an urgent item of importance to the
Chapter will be presented for member vote and subsequent action.
ARTICLE VIII - COMMITTEES
8.1 General. All Chapter Committees shall
be designated as Standing Committees or Special Committees. Standing Committees
are mandatory and are of a continuing nature, while Special Committees are created
for a specific purpose and may be dissolved when their functions have been
completed.
8.2 Appointments. Except as noted herein,
all Standing Committee members and respective Chairs thereof shall be appointed
by the President-Elect pursuant to Article 6.4.
8.3 Standing Committees. Standing
Committees primarily essential to chapter, regional and Society activities are
broken into two categories: those that are mandatory and those that are
optional, but whose functions are essential to the Chapter operation.
8.3.1 Mandatory standing committees are the
Chapter Nominating; CRC/ARC Action; Student Activities; Membership Promotion;
Research Promotion; Chapter Technology Transfer and Historical.
8.3.1.1 Chapter Nominating Committee. The
Nominating Committee shall consist of five (5) members in good standing. One
member of the Board of Governors may serve on the Nominating Committee, but not
as its chair. The Committee shall be elected by the Chapter at the November
meeting. At the preceding meeting, the Board of Governors shall submit to the
members their nominations for the committee. Additional nominations may be made
by members from the floor at said meeting. Nominees receiving the five highest
number of votes shall be elected. In the case of a tie, there shall be a runoff
election which shall be held at the same meeting. The Nominating Committee
shall elect its own chair.
8.3.1.2 CRC/ARC Action Committee. The
CRC/ARC Action Committee shall determine major items of concern to the Chapter;
obtain biographies on possible candidates for Society and regional offices,
committees, and various regional and Society honors and awards; provide
direction to the delegate and alternate delegate on actions to be presented on the
Chapter's behalf at the CRC/ARC. The Chair of this Committee should be a past
president of the Chapter.
8.3.1.3 Student Activities Committee. The
Student Activities Committee shall assist and cooperate with other technical
and scientific organizations to influence pre-college (K-12) education in math
and science; shall assist in the formation and/or continuing operation of
student branches of the chapter; and shall assist with chapter participation in
continuing education courses and related activities. The Chair of this
Committee, or a designated substitute, is expected to attend the CRC Meeting.
8.3.1.4 Membership Promotion Committee. The
Membership Promotion Committee shall encourage applications by persons
qualified for membership in the Society; shall encourage increased member
participation in Chapter affairs; and shall encourage members to advance in
their membership grade in the Society. The Chair of this Committee, or a
designated substitute, is expected to attend the CRC/ARC Meeting.
8.3.1.5 Research Promotion Committee. The
Research Promotion Committee shall conduct an annual campaign to obtain
investments in ASHRAE Research, The ASHRAE Foundation and Education through the
ASHRAE Learning Institute. The Chair of this Committee, or a designated
substitute, is expected to attend the CRC/ARC Meeting and Special Regional
Committee Meeting when called by the Regional Vice Chair for Research
Promotion.
8.3.1.6 Chapter Technology Transfer
Committee. The committee shall develop liaison on technical issues with local
levels of government, promote and administer the chapter technology and
government activities awards programs, make arrangements for speakers for
programs and technical sessions at chapter meetings, including speaker’s
requirements for equipment, accommodations and travel arrangements and act as
host throughout the meetings. The committee shall coordinate the efforts of the
chapter by making arrangements with area educational institutions for
continuing education courses, and develop an active “Speakers Bureau” to
present talks and seminars to chapters and regions. The committee shall submit PAOE points
related to chapter programs, and technical and government activities. The
committee shall provide timely reports to the regional vice chair. The chair of
this committee, or a designated substitute, is expected to attend the CRC/ARC
meeting.
8.3.1.7 Historical Committee. The
Historical Committee shall collect and safeguard facts, photographs, records
and other memorabilia pertinent to the history of the Chapter.
8.3.2 Optional Committees, whose functions are essential to the
Chapter operation are Auditing; Refrigeration, Reception, Publicity,
Attendance, Publication (or Newsletter), Honors and Awards, Special Events, and
Chapter Section (as and if appropriate). If the Chapter elects not to establish
any of these Optional Committees, that Committee’s functions shall be assigned
by the Board of Governors to another of the Chapter’s active Committees. The
duties and functions of each Standing Committee (several of which may be
combined under a single chair) are as follows:
8.3.2.1 Auditing Committee. The Auditing
Committee shall consist of three (3) members, none of whom shall be members of
the Board of Governors, and shall elect its own chair.
8.3.2.2 Refrigeration Committee. The
Refrigeration Committee shall promote the refrigeration activities of the
Society by promoting the interests and endeavours of those members whose
primary concern is refrigeration; shall provide or arrange technical talks on
refrigeration to the members at regular chapter meetings; shall promote
chapter-sponsored seminars on refrigeration and shall arrange for continuing
education in the refrigeration field.
The activities of the Refrigeration Committee shall be coordinated with
the Chapter Technology Transfer Committee, and if there is no Refrigeration
Committee the activities described above shall be handled by the Chapter
Technology Transfer Committee. The Chair
of this committee, or a designated substitute, is expected to attend the CRC
meeting.
8.3.2.3 Reception Committee. The Reception
Committee shall encourage fellowship among members and shall extend cordial
greetings to guests and new members of the Society.
8.3.2.4 Publicity Committee. The Publicity
Committee shall publicize the name, purposes and activities of the Chapter in
an effort to obtain qualified members; and shall report Chapter activities of
public interest to the news media.
8.3.2.5 Honors and Awards Committee. The Honors
and Awards Committee shall consist of a chair and at least two (2) additional
members, preferably past chapter presidents. The Honors and Awards Committee
shall promote the recognition of outstanding chapter members within the
chapter, region, Society, associated societies and the community. The committee
shall submit names of chapter members to ASHRAE and other organizations for
honors and awards given by ASHRAE and other organizations.
8.3.2.6 Attendance Committee. The
Attendance Committee shall be responsible for contacting each member of the
Chapter prior to each scheduled meeting or event to ensure that they have
received notice of that meeting or event, and to ascertain the expected
attendance.
8.3.2.7 Publications or Newsletter
Committee. The Publications Committee shall obtain news of interest to the
Chapter members and supervise the publishing of the Chapter newsletter.
8.3.2.8 Special Events Committee. The
Special Events Committee shall handle the arrangements for any special events
to be sponsored by the Chapter, or for other events to which the Chapter
membership has been invited.
8.3.2.9 Chapter Section Committee. When a
chapter area is defined that is not being provided chapter services, the
chapter may form a Chapter Section Committee to start and maintain chapter
sections within the chapter area. The chapter president shall name a section
representative for each section who will maintain liaison with the chapter.
8.4 Other Committees. Additional committees
shall be termed as Special Committees and may be appointed at any time by the
President, with the advice and approval of the Board of Governors, and shall be
announced at the next meeting of the Chapter.
8.5 Vacancies. Whenever any member refuses
an appointment to a committee or whenever there is a vacancy on any committee
by resignation or otherwise, the President shall, with the advice and approval
of the Board of Governors, appoint another member to such committee.
8.6 Removal. Any committee member appointed
or elected may be removed by the person or persons authorized to appoint or
elect such member whenever, in their judgment, the best interests of the
Chapter will be served thereby, except that the President shall remove a member
only with the advice and approval of the Board of Governors.
8.7 Attendance at Board Meetings. Committee
Chairs shall attend the meetings of the Board of Governors when so requested by
the presiding officer, but shall not be entitled to voting rights at such
meetings.
ARTICLE IX - CHAPTERS REGIONAL COMMITTEE
9.1 Election of Delegates. The Board of
Governors-elect shall elect from among its members one delegate and one
alternate to the Chapters Regional Committee. At least one of said delegates
shall be an officer-elect of the Chapter. The delegates shall be announced at
the annual meeting of the Chapter. The names of such delegates shall be
certified in writing by the Secretary to the Secretary of the Society and the
Regional Chair by the first day of the following June.
9.2 Term. The delegate and alternate
delegate shall serve for a term of one (1) year, commencing on the first day of
July following their election. No member may be elected to serve as the
delegate for more than two (2) consecutive terms; no member may be elected to
serve as the alternate delegate for more than two (2) consecutive terms; and no
member may be elected to serve in either capacity for more than four (4)
consecutive terms.
9.3 Duties. The duties of the delegate and
alternate delegate shall be as prescribed from time to time by the Society.
They shall transmit recommendations concerning policies, procedures, and
operations of the Society, its Chapter and its Student Branches to the Regional
Chair in advance of the Chapters Regional Committee Meeting; shall attend such
meeting; shall suggest candidates for the Board of Directors of the Society,
Society committees, and miscellaneous Society honors and awards; shall
participate in the election of one (1) member and one (1) alternate member to
serve on the Society Nominating Committee; and shall report to the Board of
Governors of the Chapter regarding the business transacted at the Chapters
Regional Committee meeting, together with any recommendations for Chapter
action.
9.4 Vacancies and Removal. Whenever either
delegate is unable to fulfill this office, the Board of Governors shall appoint
another delegate. Either delegate may be removed by the Board of Governors
whenever, in its judgment, the best interests of the Chapter will be served
thereby.
ARTICLE X - AMENDMENTS
10.1 Powers and Limitations. All Articles
of these Bylaws shall be subject to alteration or repeal, consistent with the
Certificate of Consolidation, Bylaws, and Rules of the Board of Directors of
the Society and applicable tax regulations for non-profit organizations or
corresponding provisions of applicable tax laws.
10.2 By Society. Amendments to these Bylaws
set forth in written directives of the Secretary of the Society shall be
adopted by a majority of the Board of Governors. Written copies of said amendments
shall be sent by the chapter secretary to all members, or an officer of the
Chapter shall read said amendments at the next succeeding chapter meeting.
10.3 By Chapter. Amendments to these Bylaws
may also be initiated by a written resolution of a majority of the Board of
Governors or by not less than five (5) members in good standing with voting
privileges and may be presented at any meeting of the Chapter. If approved by a
majority of the members present, the chapter secretary shall send copies of the
proposed amendments to all members not less than seven (7) days before the next
succeeding meeting. If approved by a two-thirds (2/3) vote at such meeting, the
chapter secretary shall forward such proposed amendments to the Secretary of
the Society for approval by the Members Council of the Society and review by
the Regional Chair. Any amendments shall become effective only upon receipt of
written notice of approval by the Members Council, or its authorized
representative, of the Society.
ARTICLE XI – ADOPTION
These Bylaws shall be completed and adopted
by a majority of the Board of Governors. Written copies of said Bylaws shall be
sent by the Secretary to all members and shall be sent, as amended, to such
persons as shall, from time to time, become members of the Chapter.
Adopted by the
______________________ ______________________________
Date
Chapter President
RD/06-08-03